Why Digital Signature and Digital Signature Certificate ?

August 19, 2017

A Digital Signature Certificate (DSC) authenticates your identity electronically. DSC also provides you with a high level of security for your online transactions by ensuring absolute privacy of the information exchanged using a Digital Signature Certificate (DSC). You can use certificates to sign / encrypt information such that only the intended recipient can read it. You can digitally sign information to assure the recipient that it has not been changed in transit, and also verify your identity as the sender of the message.

Electronic signatures are making life easier for records management leaders, human resources employees and managers in a variety of industries. The technology empowers these workers to gather signatures from customers and employees and manage key documents and records with minimal effort.

Digital signatures are among the most component of an e-signature program, and they can drive security, legal validity and records management efficiency when using electronic signing method. As such, creating an electronic signature should not happen in an official setting without the support of a digital signature.

Here are three key reasons why digital signatures are so important:

1. To protect the signature at the point of signing

Digital signature is an encrypted file that travels with the electronic document that needs to be signed and returns with it after the transaction has been completed. The file contains and captures meta data about where the electronic document travelled, which accounts opened it, the IP address of the devices that signed it, the precise timing of the interaction and other key information. All of this data protects the validity of the signature. Digital signature that captures the device that an electronic document is signed on, records the user credentials of the person signing the form and captures the pathway that the data travelled between destinations provides multiple tiers of signature verification, protecting the signing process in entirety.

2. To protect the signature in storage

An electronic record needs to be stored for a significant amount of time, with the duration varying based on specific industry laws. It is often key to be able to verify that the signature has not been changed over time. A digital signature that is attached to the electronic signature features underlying technology that will show if the form has been tampered with. It is, essentially, a digital watermark on the e-signature that verifies that the transaction has been completed and seals the file. Anything that breaks that seal is recorded in the digital signature, making it extremely difficult to tamper with the electronic file.

3. To protect the signature on mobile devices

Smartphones and tablets are becoming pervasive technological tools, and as far as convenience is concerned, they are perfect for e-signing. However, they do not feature the security and data protection features needed to provide the same level of user authenticity as traditional PCs. A digital signature works around this problem by collecting critical metadata in a customizable format. If you need to digital signature to gather more user authentication data to verify a person using a smartphone, it can be configured to perform that task. The result is an operational climate in which you can safely have users sign electronic forms using a mobile device without creating any risk.

Every day, businesses around the world are ditching paper and signing important business documents online. Whether you’re signing a vendor contract, a mortgage or anything in between, digital signature software can offer significant benefits. No matter the size of your business or what industry you’re in, everyone is looking to save money and increase revenue. Digital signature software offers an easy and powerful way to make your goals a reality. Digital signature software can bring your business many benefits. When you put them all together, they make a pretty clear case for adopting this new technology.

Benefits of using Digital Signature Certificates:

Reduce Costs

There are a lot of direct savings from switching to a paperless process, including the cost of paper, ink, printer maintenance and shipping costs to see how much your business spends on these fixed costs. But you will also notice a lot of indirect savings, including the time saved that would have been spent filing documents, rekeying data, searching for lost documents or tracking down a contract that’s been lost in the mail.

Enhance Customer Relationships

Your customers are used to doing business online, and they’ve come to expect businesses they work with to provide online services. With so many clients doing business online, it’s essential to modernize the last step in business operations is the signature.

With digital signature software, your customers can sign contracts online with nothing to download or install. As long as they have an Internet connection, they can sign documents no matter where life takes them. This service adds value for your customers by making it fast and easy to do business with your company.

Get Paid Faster

Because it’s so fast and easy to sign documents online, you’re sure to see faster contract turnaround. It’s also easy to quickly execute contracts that have multiple signers. After the first person signs, the electronic signature software automatically routes documents to the next signer in the workflow. And when you get documents signed in minutes, you can get paid faster than ever before. In fact, businesses in a variety of industries have reported that electronic signatures help speed up sales cycles by up to 400 percent.

Track Your Progress

It can be so frustrating to wonder, “Has he signed yet?” or “Did my fax go through?” You can say goodbye to those days if you adopt electronic signatures. Digital signature software makes it easy to track your documents in your online dashboard. And some software will even send signers a reminder email if they forget to sign.

Upgrade Document Security

In the paper world, you secure your documents by putting them in a locked file cabinet. You may even put that file cabinet in a locked room. But even with those precautions, someone could break in and tamper with documents. The only evidence you’d have would be a broken lock (if that), and then you would have to guess which file was altered.

This type of document security is a liability for your company, and it’s unnecessary. With advanced electronic signature software, you can safeguard your documents with a high level of document security and evidence. Each signature is protected with a tamper-evident seal, which alerts you if any part of the document is changed after signing. Signed documents also come with a highly detailed log of events of the document’s lifecycle. Using this evidence, you can see when each person signed the document, which signers downloaded a copy of the finished document, and much more.

Encryption Certificate

The Encrypted Digital Signature Certificate provides double layer protection for the information transferred. The encryption key pair is used by the parties for receiving encrypted messages which is encrypted using public key. The subscriber submits application to its authorized Registering Authority along with the respective proofs. The Registering Authority verifies the application and proof upon confirming the originality of the application RA will approve the Application. The Party have to provide a password separately for protecting the encryption certificate.

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